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Harvard Case - Lazy Coffee: Accounting for Leases

"Lazy Coffee: Accounting for Leases" Harvard business case study is written by Xu Li, Gianne Wong. It deals with the challenges in the field of Accounting. The case study is 5 page(s) long and it was first published on : Sep 27, 2020

At Fern Fort University, we recommend Lazy Coffee adopt the new lease accounting standards under ASC 842 (IFRS 16) to ensure accurate financial reporting, improve operational efficiency, and enhance financial transparency. This recommendation involves implementing a comprehensive approach to lease accounting, including identifying all lease agreements, classifying them as operating or finance leases, and recording them accordingly on the balance sheet. Additionally, we propose implementing a robust system for managing lease data and integrating it with the company's existing financial systems. This will allow Lazy Coffee to effectively track lease obligations, manage lease costs, and make informed decisions regarding lease renewals and terminations.

2. Background

Lazy Coffee, a rapidly growing coffee roaster and retailer, is facing a critical decision regarding its lease accounting practices. The company currently operates under the old lease accounting standards, which allow for off-balance sheet treatment of most leases. However, new accounting standards, ASC 842 in the U.S. and IFRS 16 globally, require companies to recognize most leases on their balance sheets. This change significantly impacts Lazy Coffee's financial statements, potentially affecting its debt covenants, credit ratings, and investor perception.

The case study highlights the challenges faced by Lazy Coffee, including:

  • Lack of expertise: The company lacks the necessary expertise to navigate the complexities of the new lease accounting standards.
  • Limited resources: Lazy Coffee has limited resources to dedicate to implementing the new standards.
  • Operational impact: The new standards could significantly impact the company's operational efficiency and decision-making processes.
  • Financial reporting impact: The new standards could impact Lazy Coffee's financial reporting, potentially affecting its debt covenants and investor relations.

3. Analysis of the Case Study

The case study can be analyzed through the lens of financial accounting, management accounting, and corporate governance.

Financial Accounting: The new lease accounting standards require Lazy Coffee to recognize most leases on its balance sheet, impacting its balance sheet, income statement, and cash flow statement. This change will affect key financial ratios, potentially impacting the company's credit rating and investor perception.

Management Accounting: Lazy Coffee needs to develop a robust system for managing lease data, including cost accounting and activity-based costing to accurately track lease costs and allocate them to relevant business units. This information will be crucial for decision-making regarding lease renewals, terminations, and future lease arrangements.

Corporate Governance: The new lease accounting standards require Lazy Coffee to improve its internal controls and enhance its financial reporting processes to ensure compliance with the new regulations. This includes implementing a system for identifying and classifying lease agreements, recording them accurately, and disclosing them transparently in the financial statements.

4. Recommendations

To address the challenges posed by the new lease accounting standards, Lazy Coffee should:

  1. Implement a comprehensive approach to lease accounting: This involves identifying all lease agreements, classifying them as operating or finance leases, and recording them accordingly on the balance sheet.
  2. Develop a robust system for managing lease data: This system should include a centralized database for storing lease information, including lease terms, payments, and related costs.
  3. Integrate lease data with existing financial systems: This will ensure accurate and efficient reporting of lease-related information.
  4. Train employees on the new lease accounting standards: This will ensure that all relevant personnel understand the new requirements and can effectively implement them.
  5. Engage with external experts: Lazy Coffee should consider engaging with external accounting professionals to assist with the implementation of the new standards.

5. Basis of Recommendations

These recommendations are based on the following considerations:

  1. Core competencies and consistency with mission: Implementing the new lease accounting standards aligns with Lazy Coffee's mission of financial transparency and responsible growth.
  2. External customers and internal clients: Accurate financial reporting is essential for building trust with investors, lenders, and other stakeholders.
  3. Competitors: Many of Lazy Coffee's competitors are already implementing the new lease accounting standards, so it is crucial for the company to keep pace.
  4. Attractiveness ' quantitative measures if applicable: Implementing the new standards will improve Lazy Coffee's financial reporting quality, potentially leading to a higher credit rating and lower borrowing costs.

6. Conclusion

Adopting the new lease accounting standards is essential for Lazy Coffee's long-term success. It will ensure accurate financial reporting, improve operational efficiency, and enhance financial transparency. By taking a proactive approach to implementation, Lazy Coffee can mitigate the risks associated with the new standards and position itself for continued growth.

7. Discussion

Alternative options include delaying implementation or seeking exemptions from the new standards. However, these options carry significant risks, including potential regulatory penalties, reputational damage, and difficulty accessing capital markets.

Key assumptions underlying these recommendations include:

  • Lazy Coffee has the resources and commitment to implement the new standards effectively.
  • The company's existing financial systems can be adapted to accommodate the new requirements.
  • External experts can provide valuable guidance and support.

8. Next Steps

Lazy Coffee should implement the following steps within the next six months:

  • Form a project team: This team should be responsible for overseeing the implementation of the new lease accounting standards.
  • Conduct a comprehensive inventory of lease agreements: This will identify all lease agreements and determine their classification.
  • Develop a system for managing lease data: This system should be designed to meet the specific needs of Lazy Coffee.
  • Train employees on the new standards: This training should be tailored to the roles and responsibilities of individual employees.
  • Engage with external experts: This will provide valuable guidance and support throughout the implementation process.

By taking these steps, Lazy Coffee can successfully implement the new lease accounting standards and position itself for continued growth and success.

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Case Description

A new accounting standard, IFRS 16 Leases, has come into effect on 1 January 2019. The new standard introduces a single lessee accounting model and requires a lessee to recognise assets and liabilities for all leases with a term of more than 12 months (except for low value underlying asset). The IFRS 16 introduces on lessee's account the right-of-use asset to represent its right to use the underlying leased asset and the lease liability to represent its obligation to make lease payments. The purpose of the case is to introduce IFRS 16 and illustrating its effect and the differences on treatments of leases compared with IAS 17. The case features a coffee company called Lazy Coffee. Readers take on the role of Jan Lo, the Financial Controller of the Company, who is closing the accounts of 2019 and retrospectively restating the figures of 2018 to reflect IFRS 16. Jan is also required to prepare detailed discussion on the application, implications and impact of changes in the accounting policy.

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